Book a Stall

Traders can book stalls / parking / electricity / adverts / sponsorship for VegfestUK Bristol 2018 here:

Please check availability on our floor plan before booking.

Please read the following information before booking:

Vegan Policy

All products and information available at the show must be 100% vegan – no animal products are permitted, and there must be no promotion of the use of animals in any marketing material used before or at the show.

VAT

All bookings are subject to VAT at 20% (including charities).

Paperwork

Please ensure you are fully insured and in possession of all your legal documents before booking. You will need to forward proof of insurance and health and safety certificates on booking – see paperwork page for full set of paperwork required.

Payment Terms and Conditions

All online bookings are legally binding – all bookings made before the end of March 2018 must be paid for in full by the end of March 2018, and all bookings made from April 1st 2018 onwards must be paid for by return in full.

Cancellation fees apply – please read our Terms and Conditions first. Please do not book until you are sure you wish to exhibit at this event. Once you have filled in and submitted this online booking form, you are subject to cancellation fees should you wish to cancel.

To book a stall (or advert/sponsorship), please fill in and submit our online booking form. In the case for stalls, please enter your stall choice preference (first 2 choices) in the space provided. We will do our best to allocate you your first choice but this may not be possible. Please note that if you complete and submit the booking form, this is a legally binding agreement. Please read our Terms and Conditions before submitting your booking, especially our cancellation policies and interests for late payments.

Once we receive your booking form, you are required to pay your deposit of £100 + VAT (£120 in total). We will reserve your stall for 7 working days to allow you time to forward your deposit. Once received, we will add your name to the on the floor plan page and issue you an invoice for the full amount.

If we do not receive your deposit within 7 days of your booking, your stall will no longer be reserved. Please note: cancellation fees will still apply if you do not pay your deposit and you wish to cancel. Please note: deposits are non-refundable in any circumstances.

Please forward your deposit by BACS to:

VegfestUK Ltd
Sort code: 20-13-34
Account number: 63954706
Balance of payment is due in full by March 31st 2018 at the latest.

Contact

You can email VegfestUK at chris.vegfestuk@gmail.com or contact the VegfestUK office during office hours (10am – 6pm) on 0117 9071881.

Booking Form

PLEASE NOTE: The sections with asterisks below must be completed.

Preferred Stall Position

Please enter your preferred stall position(s) in the text box below - see our floor plan for reference:

NOTES:

  1. Any stallholder who wishes to do any form of cooking must be located either in the West Concourse, the South Concourse or outdoors. In the Dolman Hall, there is to be strictly no cooking except in the Concessions Catering Stands.
  2. Caterers/bars must set up on Friday afternoon May 25th 2018, and have their electrical equipment tested on Saturday morning May 26th 2018 before the show opens.

Preferred day of exhibiting (for 1-day stalls only)

If you wish to exhibit only on the Saturday / Sunday, please select your day of preference in the drop-down menu below:

Stall Option*

Please enter in the relevant text boxes below the number of stall(s) which you would like to book for your preferred stall option. (Click on the tabs below to expand, click on expanded tabs to collapse).

Click on tabs below to expand, click on expanded tabs again to collapse:

Dolman Hall
2m x 2m
Charity
Trader
Open 1 side
1 day
£75
£100
Open 1 side
2 days
£100
£200
Corner
1 day
£100
£175
Corner
2 days
£150
£300
3m x 2m
Charity
Trader
Open 1 side
1 day
£150
£275
Open 1 side
2 days
£250
£500
Corner
1 day
£175
£325
Corner
2 days
£300
£600
Catering
Charity
Trader
Concessions Stand
(includes 32amp electricity, prep area and handwashing facilities)
 
£600
South Concourse Corner
Stall Options
Charity
Trader
3m x 6m
2 days
 
£1000
3m x 3m
1 day
£150
£275
3m x 3m
2 days
£250
£500
South Concourse
2m x 2m
Charity
Trader
Open 1 side
1 day
£100
£175
Open 1 side
2 days
£150
£300
Corner
1 day
£125
£225
Corner
2 day
£200
£400
3m x 2m
Charity
Trader
Open 1 side
1 day
£137.50
£250
Open 1 side
2 days
£225
£450
Corner
1 day
£175
£325
Corner
2 day
£300
£600
Catering
Charity
Trader
Concessions Stand
(includes 32amp electricity, prep area and handwashing facilities))
 
£700
West Concourse
2m x 1m
Charity
Trader
1 day
1 day
£75
£125
2 day
2 days
£100
£200
2m x 2m
Charity
Trader
Open 1 side
1 day
£125
£225
Open 1 side
2 days
£200
£400
Corner
1 day
£150
£275
Corner
2 day
£250
£500
3m x 2m
Charity
Trader
Open 1 side
1 day
£175
£325
Open 1 side
2 days
£300
£600
Corner
1 day
£212.50
£400
Corner
2 day
£375
£750
Catering
Charity
Trader
Concessions Stand
(includes 32amp electricity, prep area and handwashing facilities)
 
£800
Outdoors
6m x 3m
Charity
Trader
Caterer - 2 days
Not including electricity
 
£600
3m x 3m
Charity
Trader
Outdoor Stand - 2 days
£250
£500

Exhibits*

Please let us know in the box below what you will be exhibiting at the event. (Maximum 100 words). (Note: if you just want to book advertising / sponsorship without a stall at the event, just enter N/A in the text box below)

Categories*

Please tick the box(es) below for the category(ies) to which your exhibits belong: (Note: if you just want to book advertising / sponsorship without a stall at the event, just tick “Other” below)

Electricity

Please enter in the text boxes below, the number of electrical sockets that you need for your stall:

Socket Type
Charity
Trader
13 amp
1 day
£25
£50
13 amp
2 day
£50
£100
2 x 16 amp
1 day
£50
£100
2 x 16 amp
2 days
£100
£200


Please note: Power MUST be ordered by Friday April 20th 2018 at the latest.

Please enter in the text boxes below, the equipment that you plan to use at the event with wattage for each (all equipment must be PAT tested):

Name of appliance
Wattage (output)

Parking

Please enter in the relevant text box(es) below, the number of parking tickets that you would like to book:

1 day - Saturday
£20
1 day - Sunday
£20
Weekend (Saturday and Sunday)
£40

FREE MARKETING OPTION - included in stall prices

Listing (on website and in event programme)

Special Offers (free entry in event programme)

We are encouraging all our stallholders to do a really impressive 'show special' which will be listed on the website and in our Trade show guide (for Trade event).

Please describe your show special here - max 200 characters.

Please note: you MUST include a money off/special offer with this to be included - general stall descriptions will not be published.

Example: 'Yaoh - Buy One Get One Free on all our hemp products - visit our stall.'

ADVERTISING (paid)

Stallholder Description (on website and in event programme)


Please enter the 50 words that you would like to use:

Print Adverts in Event Programme

(prices are for finished print-ready artwork only)

The Blogblaster

Your own personal blog created and published by us, and shared across our media outlets. Click here for full details of the package.

The Panel Beater

Your advert splashed across the homepage of each of our websites, plus 50 words news in our bulletin. Click here for full details of the package.

The Blogblaster Panel Beater Extended Remix

A combination of the Blogblaster and the Panel Beater options extended for an extra 2 weeks to create a month-long package. Click here for full details of the package.

Sponsorship Packages

Click here to see our sponsorship packages for VegfestUK Bristol 2018.

Show Sponsor
Prime Area Sponsor
Talks Room Sponsor
Supporter

Invoicing Details

for invoicing only, not publication. Please include your Company/Organisation name and contact details:

Acceptance of Terms*