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Exhibitors Paperwork


All stallholder are required to submit the following documents by scan and email to by the end of March 2017


  • Insurance (Public Liability & Employers Liability)
  • Stallholders Checklist and Declaration (download docx here)
  • Risk Assessment (download docx here)
  • Method Statement on health & safety (download docx here)


food handling

For those who are handling food/drinks of any description at the event, you're also required to submit your

  • Food Safety Questionnaire (download docx here), and
  • Safe Food Handling Certificate [if not yet registered with your local council]
  • Method Statement on Food Hygiene [if not yet registered with your local council]



Alcohol serving / sampling

Note: if you're serving / sampling alcohol, please also forward to

- your alcohol license (which must be up to date)

- a completed copy of the Alcohol Sale License Consent Form here


Note: If you are a stallholder at any of the following shows in 2016:

  • VegfestUK Brighton 2016
  • VegfestUK Bristol 2016
  • VegfestUK London 2016
  • Vegfest Scotland 2016


and have already returned the forms above for any of these shows, please

  • *** RE-SUBMIT your insurance (Public & Employers Liability) and make sure that your insurance is up to date and covers the dates May 20th 21st 2017 for VegfestUK Bristol 2017***

  • familarise yourselves with the logistics as described in the exhibitors manual



Food handlers are also strongly advised to read carefully the current Legislation on Food Allergens (pdf here / docx here) and make sure all staff who are handling food on the day understand the new legislation.

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