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Book a Stall

booking form

PLEASE READ THE NOTES CAREFULLY BEFORE BOOKING - THIS IS A LEGALLY BINDING AGREEMENT ONCE SUBMITTED

PLEASE FILL IN THE FORM CAREFULLY

PLEASE NOTE THAT AMENDS TO BOOKING FORMS AT A LATER STAGE WILL BE CHARGED AT £25 + VAT

PLEASE CHECK AVAILABILITY ON OUR FLOOR PLAN FIRST BEFORE BOOKING

Please note deadline for payment in full is March 31st 2017. If you book after this date, full payment is required by return.

Click here on VegfestUK criteria for stallholders, adverts, sponsors and speakers from 2016 onwards

Stalls are now available to independent businesses and registered charities as well as caterers. Please see Exhibitors Info - Stall Prices for prices.

Please note the following information before booking:

  • All products and information available at the show must be 100% vegan - no animal products are permitted.
  • All bookings are subject to VAT at 20% (unless a registered charity).
  • Please contact the office in advance of booking if you wish to come for ONE DAY ONLY, due to limited availability.
  • All online bookings are binding and all bookings must be paid for in full by the end of March 2017. Any booking made after the end of March 2017 must be paid for by return in full on booking.
  • Cancellation fees apply - please read our Terms and Conditions first. Please do not book until you are sure you wish to exhibit at this event. Once you have filled in and submitted this online booking form, you are subject to cancellation fees should you wish to cancel.
  • To book a stall (or advert/sponsorship), please fill in and submit our online booking form. In the case for stalls, please enter your stall choice preference (first 2 choices) in the space provided. We will do our best to allocate you your first choice but this may not be possible. Please note that if you complete and submit the booking form, this is a legally binding agreement. Please read our Terms and Conditions before submitting your booking, especially our cancellation policies and interests for late payments.
  • Once we receive your booking form, you are required to pay your deposit – traders deposit is £100 + VAT, charity deposit is £50. We will reserve your stall for 7 working days to allow you time to forward your deposit. Once received, we will add your name to the website on the floor plan and issue you an invoice for the full amount.
  • If we do not receive your deposit within 7 days of your booking, your stall will no longer be reserved. Please note: cancellation fees will still apply if you do not pay your deposit and you wish to cancel. Please note: deposits are non-refundable in any circumstances.

    Please forward your deposit by BACS to:

    VegfestUK Ltd
    Sort code: 20-13-34
    Account number: 63954706

    All payments are by BACS transfer only.
  • Balance of payment is due in full by Friday March 31st 2017 at the latest.
  • Please note If you book after this date, full payment is required by return.

 
You can email VegfestUK at chris.vegfestuk@gmail.com or contact the VegfestUK office during office hours (10am - 6pm) on 0117 9071881.

All prices subject to VAT at 20% (except for registered charities).

Stalls

All stalls include a 1.8m x 0.75m trestle table with each 2m, 3m or 4m frontage. Each stall comes with a table with no shell schemes available, and please bring your own chairs if required.

Electricity is available on request at an extra charge.

Please ensure you are fully insured and in possession of all your legal documents before booking. You will need to forward proof of insurance and health and safety certificates on booking - click here for full list of paperwork required.

Stall Choice

Please enter in the text box below your preferred stall position(s).

 

Please enter the number of stalls of the type that you would like to book in the relevant text box(es) below.



CHARITY

1 DAY

CHARITY

2 DAYS

TRADER

1 DAY

TRADER

2 DAYS

MAIN MARQUEE





2m x 2m

£150.00

£250.00

£250.00

£450.00

3m x 2m

£187.50

£325.00

£337.50

£625.00






AMPHITHEATRE MARQUEE





2m x 2m

£112.50

£175.00

£200.00

£350.00






STAGE MARQUEE





2m x 2m

£72.50

£95.00

£150.00

£250.00






OUTDOORS





3m x 3m (charity / trader)

£122.50

£195.00

£300.00

£550.00

3m x 3m (therapists / masseurs)

£50.00

£100.00



3m x 6m (caterer)



£350.00

£650.00

6m x 6m (caterer)



£522.50

£995.00

 

Preferred Day (if you are only coming for one day)

 

Power points (number)

Please enter the number of power points you need in the relevant text box(es) below:
(max 2 appliance per point, subject to output)


CHARITY

1 DAY

CHARITY

2 DAYS

TRADER

1 DAY

TRADER

2 DAYS

13 amp

£20.00

£40.00

£35.00

£70.00

32 amp

£40.00

£80.00

£67.50

£135.00

 

Name of appliance

 

Wattage (output)

 

 

 

 

 

 

 

 

 

 

 

Parking

£15 + vat (1 day)

 

£30 + vat (weekend)

 

 

 

Stallholders description

Enhance your presence at the event with a 50 word description and your logo and link added to the website and into the programme. (Please email 50 words and hi res logo to alan.vegfest@gmail.com by March 31st 2017)

On Website and in Programme

£50

 

 

Event Programme Adverts

(prices are for finished artwork only - Please email artwork to alan.vegfest@gmail.com by March 31st 2017)

(20,000 Free copies B5 colour, 2,000 printed & 18,000 online)

1/4 Page £140  
 
1/2 Page £255  
 
1 Page £450  

 

E-bulletin inserts

(80 words + link & logo - approx. 10,000 subscribers)

1 Insert £55  
 
2 Inserts £95  
 
6 Inserts £225  

 

Website Adverts

(4 flashing panels, size 125 x 125 pixels, on every page of the website - live for 3 years minimum)

Regular

£125 (includes design fee)  

 

Sponsorship Packages

Click here to see our sponsorship packages

Show £3,000  
 
Prime area £2,000  
 
Talks room £1,000  
 
Supporter £500  

 

VAT

VAT @ 20% will be added to all prices, unless you are a registered charity.

Registered Charities are exempt from paying VAT – please include your Registered Charity number here if applicable:

 

Invoicing Details (For invoicing only, not for publication)

Please include your Company/Organisation name and contact details:

Company Name

Contact Name

Web address

Email address

Telephone number (office)

Telephone number (mobile)

Postal Address

 

If you're programme details are the same as your invoice details - click here.

Programme details (for publication on website and in programme)

Company Name

Contact Name

Web address

Email address

Telephone number (office)

Telephone number (mobile)

Postal Address

 

Exhibits

Let us know in the box below what you will be exhibiting at the event.

Show Special - For Visitors

We are encouraging all our stallholders to do a really impressive 'show special' which will be listed on the website and in our programme. This is to encourage more people to come and shop at the show! Please describe your show special here - max 20 words.

Please note: you MUST include a money off/special offer with this to be included on the website and in the programme - general stall descriptions will not be published.

Example: 'Yaoh - Buy One Get One Free on all our hemp products - visit our stall both Saturday and Sunday.'

I have read the Terms and Conditions and agree to abide by them