80 page programme with floor plan, stalls list, caterers, info on talks, cookery demos and performances
BOGOF and BOGOHP offers on advance tickets running for limited periods only #BringAFriendToVegfest #VegfestScotland2016
Altogether 16 categories with 10 nominees vying for top gong - voting closes at midnight on September 30th 2016. #VegfestUKAwards2016
BOGOF and BOGOHP offers running for LIMITED PERIODS ONLY #BringAFriendToVegfest
Here’s a few tips to consider for especially new stallholders and startups to make the best of their investment at one of Europe's biggest vegan events.
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Terms and Conditions
VegFestUK Bristol 2016 - Terms and Conditions for exhibitors
Please read carefully
1) All items on sale, display or available at VegfestUK, must be vegan. If your company/organisation makes or sells non vegan items, please do not display or sell them at VegfestUK. Particular attention should be paid to ingredients such as beeswax or honey. Any forms of animal exploitation are unacceptable at VegfestUK events. If you not sure about something, please contact the office. The organisers reserve the right to ask stallholders to remove any non-vegan items from their stall or anyone who practises cruelty to animals in their business and stallholders must agree to this.
2) All promotional material on offer during the show should be vegan-friendly and not contain any promotion of meat, dairy, eggs, honey, silk, wool, leather and other animal products. All images included on stalls should be family-friendly and not contain any graphic images of animals in pain that may upset small children.
3) VegfestUK operates a ‘no smoking' policy on site.
4) Bookings will be confirmed on receipt of the submitted online booking form. On receipt of a deposit of £100 + vat for traders / £50 for charities, your stall position will then be confirmed (on a first come, first served basis) and your details entered on the website where appropriate. Stallholders agree on submitting booking form online to pay the deposit on booking and the full balance by February 29th 2016 at the latest. Booking online is a binding legal agreement and acts as a confirmed booking. Cancellation fees apply if bookings are cancelled once submitted online. Full balance of payment is required before exhibitors enter the venue.
5) Catering or serving of food or drink to be consumed on the premises is allowed. Packaged food or drink for consumption off the premises is also permitted, as are free tasters and samples. Adequate hand washing facilities, insurance, allergy awareness and training, and the appropriate health and safety/food hygiene certificates and standards will be required by all stallholders who are handling food or drink samples and tasters. Any cups served containing hot drinks must have caps fitted to them by the stallholder. Please note that the use of gas and naked flames is strictly prohibited at this event.
6) Stallholders are responsible for any accidents or injuries to the public caused by their products, display stands or their use of the space allocated to them, and must arrange their own Public Liability Insurance cover and Employers Liability Insurance cover, and have current Food Hygiene and Electrical safety certificates as applicable. All electrical equipment used must be PAT tested and will be inspected before the event starts.
7) Stallholders are responsible for their own goods at the event and no responsibility is accepted by the organisers for loss, damage or financial loss due to abandonment or cancellation of the event due to severe inclement weather or other factors beyond our control or any other factors. The organisers will not be able to refund any money taken in advance of the show in any circumstances.
8) In the event of you wishing to cancel your stall, you will be liable to a £50 + vat cancellation fee before April 1st 2016 and £100 + vat cancellation fee if after April 1st 2016. If you cancel on or after May 1st 2016 you are liable for the whole fee and no refunds will be made. If you wish to cancel after May 1st 2016 you will be permitted to find an appropriate replacement to take your stall if required. Cancellation must be made in writing by the person who booked and has signed the booking forms. This cancellation policy applies only to stalls. Advertising, sponsorship and other marketing options cannot be cancelled and will be charged at the full price.
9) Any amends to your booking that involve re-invoicing e.g. cancellation a power point or any other amend to your booking, will incur an admin fee of £25 + vat. Any cash collections for late payments made on site are subject to a £50 + vat collection fee.
10) In the event of late payment for your stall, compound interest will be added at 8% per month for the period after which payment is due, up until full payment is received. A minimum of £250 debt recovery costs will be applied if payment is not made by the agreed dates in these Terms and Conditions.
11) Stallholders are responsible for their behaviour at all times and must ensure that any members of staff or volunteers behave appropriately. Shouting, threatening or unruly behaviour, abusive language, violence, or disrespect in any way to other stallholders, visitors, security, medical staff, venue staff, event volunteers, organising team, or any other people within the building, will not be deemed acceptable in any circumstances and anyone who is found to be in breach of this may be subject to eviction from the premises at any time with no explanation and no refunds.
12) Stallholders agree to have their stalls ready by 10.30 am on Saturday and Sunday, and agree not to breakdown until after 6pm. Trading hours are: 11am - 11pm on Saturday & 11am - 9pm on Sunday for outdoor exhibitors, and 11am - 6pm on both Saturday and Sunday for marquee exhibitors. Children under 16 are not permitted in the venue during setup or breakdown times in any circumstances. Stallholders are responsible for removal of any rubbish created, and are also liable for any charges incurred for any extra cleanup required on their stalls, especially any oil spillages. Please note: stallholders are not permitted to setup once the venue is open to the public.
13) Deliveries and collections to and from the venue are entirely at stallholders' risk. VegfestUK cannot be held responsible in any circumstances for failure of delivery or collection which may result in loss of trading or stock for the stallholder. Stallholders must take responsibility to ensure that all deliveries are made within the times outlined in the exhibitors manual, and likewise any collections are made within the stated times. In the unfortunate event of your stock not being delivered in time, we cannot issue refunds in any form. Stallholders are advised to check thoroughly that their deliveries are made in time with their courrier services. Stallholders are also requested to ensure that any deliveries and collections arrive with suitable equipment to unload stock and move to your stall or storage area. VegfestUK do not supply trolleys, forklift trucks, trolley-jacks, or other equipment to load, unload and move stock.
14) Charity Collections may only be made off stalls that are registered and hold the correct license for collecting in public. Collectors are not permitted to walk around the venue or outside the venue collecting for charities in any circumstances.
15) Exhibitors, visitors and speakers at VegfestUK may appear in promotional photos for the event without prior consultation.
16) We are unable to offer refunds in the case of any non-appreances by people advertised to appear at the show.