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Exhibitors Paperwork


All stallholder are required to submit the following documents by scan and email to by the end of February 2016


  • Insurance (Public Liability & Employers Liability)
  • Stallholders Checklist and Declaration (download docx here)
  • Risk Assessment (download docx here)
  • Method Statement on health & safety (download docx here)


For those who are handling food/drinks of any description at the event, you're also required to submit your


  • Food Safety Questionnaire (download docx here), and
  • Safe Food Handling Certificate [if not yet registered with your local council]
  • Method Statement on Food Hygiene [if not yet registered with your local council]


Note: If you are a stallholder at any of the following shows in 2015:


  • VegfestUK Brighton 2015
  • VegfestUK Bristol 2015
  • VegfestUK London 2015
  • Vegfest Scotland 2015


and have already returned the forms above for any of these shows, please

  • ***RE-SUBMIT your insurance (Public & Employers Liability) and make sure that your insurance is up to date and covers the dates May 21st 22nd 2016 for VegfestUK Bristol 2016***
  • familarise yourselves with the logistics as described in the exhibitors manual



Food handlers are also strongly advised to read carefully the New Legislation on Food Allergens (pdf here / docx here) and make sure all staff who are handling food on the day understand the new legislation.

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