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Book a Stall

booking form

 

ONE STALL REMAINING IN THE MAIN MARQUEE, DUE TO A CANCELLATION! PLEASE EMAIL INFO@VEGFEST.CO.UK FOR DETAILS

 

Stalls are now available to independent businesses, charities and organisations, as well as caterers and therapists. Please see Traders info Stall Prices for prices.

Please note the following information before booking

  • All products and information available at the show must be 100% vegan - no animal products are permitted
  • All bookings are subject to VAT at 20% (except for registered charities)
  • Please contact the office in advance of booking if you wish to come for ONE DAY ONLY, due to limited availability
  • All online bookings are binding and all bookings must be paid for in full at least 3 months in advance of the show
  • Cancellation fees apply - please read our Terms and Conditions first. Please do not book until you are sure you wish to exhibit at this event. Once you have filled in and submitted this online booking form, you are subject to cancellation fees should you wish to cancel.
  • To book a stall (or advert/sponsorship), please fill in and submit our online booking form. In the case for stalls, please enter your stall choice preference (first 2 choices) in the space provided. We will do our best to allocate you your first choice but this may not be possible. Please note that if you complete and submit the booking form, this is a legally binding agreement. Please read our Terms and Conditions before submitting your booking, especially our cancellation policies and interests for late payments.
  • Once we receive your booking form, you are required to pay your deposit traders deposit is 100+VAT (so 120 in total), charity deposit is 50. We will reserve your stall for 7 working days to allow you time to forward your deposit. Once received, we will add your name to the website on the floor plan and issue you an invoice for the full amount.
  • If we do not receive your deposit within 7 days of your booking, your stall will no longer be reserved. Please note: cancellation fees will still apply if you do not pay your deposit and you wish to cancel. Please note: deposits are non-refundable in any circumstances.
  • Please forward your deposit by BACS to: VegfestUK Ltd
    Sort code: 20-13-34
    Account number: 63954706
  • Balance of payment is due in full by February 29th 2016 at the latest.


You can email VegfestUK at chris.vegfestuk@gmail.com or contact the VegfestUK office during office hours (10am - 6pm) on 0117 9071881.

All prices subject to VAT at 20% (except for registered charities)

EarlyBird Discount

Would you like to take up our earlybird special offer? 10% discount on your stall if you book and pay the full balance before October 31st 2015. Please note: this 10% earlybird discount applies to stalls only other add-ons (e.g. adverts, electricity) are charged at full prices.

Tick this box if you would like this option

Stalls

All stalls are space only and contain a 1.8m x 0.75m table with each 2m frontage. The depth of each stall is 2m. Electricity is available on request at an extra charge.

No shell schemes available. All prices subject to VAT at 20% (except for registered charities)

Please ensure you are fully insured and in possession of all your legal documents before booking. You will need to forward proof of insurance and health and safety certificates on booking click here for full list of paperwork required.

Please enter your first and second choice stalls in the space provided. Floor plan is available here - scroll down to see availability. One day stalls subject to availability.


 

Main Marquee Traders   2m front x 2m depth (2 Day) £425.00  
  2m front x 2m depth (1 Day) £237.50  
  3m front x 2m depth (2 Day) £575.00  
  3m front x 2m depth (1 Day) £312.50  
  4m front x 2m depth (2 Day) £750.00  
  4m front x 2m depth (1 Day) £400.00  
  6m front x 2m depth (2 Day) £1125.00  
 
Main Marquee Charity   2m front x 2m depth (2 Day) £250.00  
  2m front x 2m depth (1 Day) £150.00  
  3m front x 2m depth (2 Day) £325.00  
  3m front x 2m depth (1 Day) £187.50  
  4m front x 2m depth (2 Day) £450.00  
  4m front x 2m depth (1 Day) £250.00  
 
Amphitheatre Marquee Traders   2m front x 2m depth (2 Day) £325.00  
  2m front x 2m depth (1 Day) £187.50  
  4m front x 2m depth (2 Day) £595.00  
  4m front x 2m depth (1 Day) £322.50  
 
Amphitheatre Marquee Charity   2m front x 2m depth (2 Day) £175.00  
  2m front x 2m depth (1 Day) £112.50  
  4m front x 2m depth (2 Day) £295.00  
  4m front x 2m depth (1 Day) £172.50  
 
Stage Marquee Trader   2m front x 2m depth (2 Day) £225.00  
 
  2m front x 2m depth (1 Day) £137.50  
  4m front x 2m depth (2 Day) £395.00  
  4m front x 2m depth (1 Day) £222.50  
 
Stage Marquee Charity   2m front x 2m depth (2 Day) £95.00  
  2m front x 2m depth (1 Day) £72.50    
  4m front x 2m depth (2 Day) £150.00  
  4m front x 2m depth (1 Day) £100.00  
 
Outdoor Pitch Traders   3m front x 3m depth (2 Day) £495.00  
  3m front x 3m depth (1 Day) £272.50  
 
Outdoor Pitch Charity   3m front x 3m depth (2 Day) £195.00  
  3m front x 3m depth (1 Day) £122.50  
 
Outdoor Pitch Therapists / Masseurs   2m front x 2m depth (2 Day) £100.00  
  2m front x 2m depth (1 Day) £50.00  
 
Caterers   3m front x 6m depth (2 Day) £595.00  
  3m front x 6m depth (1 Day) £322.50  
  6m front x 6m depth (2 Day) £995.00  
  6m front x 6m depth (1 Day) £522.50  
 

 

Preferred Day if only coming for one day

 

Power points (number)

(max 2 appliance per point, subject to output)

Electricity

13 amp power point 1 day - Trader £35.00 + VAT
 
13 amp power point 2 day - Trader £70.00 + VAT
 
32 amp power point 1 day - Trader £67.50 + VAT
 
32 amp power point 2 day - Trader £135.00 + VAT
 
13 amp power point 1 day - Charity £20.00 + VAT
 
13 amp power point 2 day - Charity £40.00 + VAT
 
32 amp power point 1 day - Charity £40.00 + VAT
 
32 amp power point 2 day - Charity £80.00 + VAT
 
Name of appliance
 
Wattage (output)
 
Name of appliance
 
Wattage (output)
 
Name of appliance
 
Wattage (output)
 
Name of appliance
 
Wattage (output)
 

 

Stallholders description

Enhance your presence at the event with a 50 word description and your logo and link added to the website and into the programme. (Please email 50 words and hi res logo to alan.vegfest@gmail.com by March 31st 2016)

On Website and in Programme

£50

 

 

Event Programme Adverts

(prices are for finished artwork only artwork is due by March 31st 2016 at the latest)

(20,000 Free copies B5 colour, 5,000 printed & 15,000 online)

1/4 Page £140  
 
1/2 Page £255  
 
1 Page £450  

 

E-bulletin inserts

(80 words + link & logo - approx. 10,000 subscribers)

1 Inserts £55  
 
2 Inserts £95  
 
6 Inserts £225  

 

Website Adverts

(4 flashing panels, size 125 x 125 pixels, on every page of the website - live for 3 years minimum)

Regular

£125 (includes design fee)  

 

Sponsorship Packages

Show Sponsor £5000  
 
 
Extra Large £3000  
 
Large £2000  
 
Medium £1000  
 
Supporter £500  
 
Wellwisher £250  

 

VAT

VAT @ 20% will be added to all prices, unless you are a registered charity.

Registered Charities are exempt from paying VAT – please include your Registered Charity number here if applicable:

 

Invoicing Details (For invoicing only, not for publication)

Please include your Company/Organisation name and contact details

Company Name

Contact Name

Email address

Telephone number (office)

Telephone number (mobile)

Postal Address

If you're programme details are the same as your invoice details - click here.

Programme Details - For publication on website and programme

Company Name

Contact Name for your main Representative at the show

Web address

Email address

Telephone number (office)

Telephone number (mobile)

Postal Address

 

Exhibits

Let us know in the box below what you will be exhibiting at the event.

 

Show Special - Consumer

We are encouraging all our stallholders to do a really impressive 'show special' which will be listed on the website and in the programme. This is to encourage more people to come and shop at the show! Please describe your show special here - max 20 words.

Please note you MUST include a money off/special offer with this to be included on the website and in the programme - general stall descriptions will not be published.

Example: 'Yaoh Buy One Get One Free on all our hemp products'

 

I have read the Terms and Conditions and agree to abide by them

 

 

YaohKoko Dairy FreeJASON Natural CareRebel Kitchen