Yaoh Out of Hand Natural Balance Beanies Healthfoods VegFest UK

Bristol VegFestUK 2011 - Terms and Conditions

Please read carefully


  1. All items on sale or available at VegfestUK must be vegan. If your company/organisation makes or sells non vegan items, please do not display or sell them at VegfestUK. Particular attention should be paid to ingredients such as beeswax or honey. If you not sure about something, please contact the office. The organisers reserve the right to ask stallholders to remove any non vegan items from their stall and stallholders must agree to this.
  2. All promotional material on offer during the show should be veggie friendly where possible. We appreciate however that it is not always possible if you have other non vegan items in your promo literature and we are more flexible on this. However, any large scale non vegan promotional material must be avoided please Again, please contact the office if you are not sure.
  3. VegfestUK operates a ‘no smoking' policy on site.
  4. Bookings will not be confirmed until a signed and printed copy of the booking form and 100% of the invoice total has been received by the organisers. Once forms and payment are received your stall will be confirmed and your details entered on the website where appropriate. Full balance of payment is required before Traders enter the venue.
  5. Catering or serving of food or drink to be consumed on the premises is allowed.  Packaged food or drink for consumption off the premises is also permitted, as are free tasters and samples. Adequate hand washing facilities and the appropriate health and safety/food hygiene certificates and standards will be required by all stallholders who are handling food or drink samples and tasters.
  6. The sale of Alcohol is only permitted by prior arrangement with the organisers, and is subject to license conditions
  7. There is no overnight camping allowed on site or in the carpark
  8. Stallholders are responsible for any accidents or injuries to the public caused by their products, display stands or their use of the space allocated to them, and must arrange their own Public Liability cover and have current Food Hygiene and Electrical safety certificates as applicable. All electrical equipment used must be PAT tested and will be inspected before the event starts.
  9. Caterers are required to fill in a Council Health and safety form in advance (minimum 1 month) and must be registered with their local council
  10. Stallholders are responsible for their own goods at the event at all times and no responsibility is accepted by the organisers for loss, damage or financial loss due to abandonment, poor attendance or cancellation of the event due to severe inclement weather or other factors beyond our control, including theft and stock damage, and the organisers will not be able to refund any money taken in advance of the show either in any circumstances.
  11. In the event of you wishing to cancel your stall, you will be liable to a 25% cancellation fee from total invoice before May 1st 2011, and 50% cancellation fee if after May 1st 2011. If you wish to cancel after May 1st 2011 you will be permitted to find an appropriate replacement to take your stall if required. Cancellation must be made in writing by the person who booked and has signed the booking forms.
  12. Stallholders agree to have their stalls ready by 10.30 am on Saturday and Sunday, and by 5.30pm on Friday if exhibiting, and agree not to breakdown until at the earliest 6pm or the end of trading hours. For trading hours see  Stalls information
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